Summary of the Community Engagement & Education Specialist job at fortwaynephilharmonic

Community Engagement & Education Specialist 

Full Time/Exempt 
 
General Summary 
This position will manage, coordinate, and communicate all the logistical details for community and education programs.  While working closely with the Director of Community Engagement, the Community Engagement & Education Specialist will schedule ensembles, update calendars, create memorandums, collect data for grant reporting, and prepare materials for Family Concerts as well as other educational events.  
 

Principal Duties and Responsibilities 

• Meet weekly and as needed with Director of Community Engagement 
  
• Attend Operations team meetings for weekly updates 
  
• Create, update or manage online ensemble registration forms for public use (elementary education program, preschool education program, & nursing homes)  
• Schedule and input ensembles performances into scheduling software   
• Manage ensemble performances in Microsoft Outlook calendar  
• Create, update, and email ensemble survey forms to schools within 5 days of Fort Wayne Philharmonic ensemble performances 
• Manage Young People’s Concert registration data and online registration forms 
  
• Develop materials for concerts and special educational events  
• Act as Philharmonic representative when participating in arts and education related community fairs  
• Collaborate with Marketing team on the content, graphic and printing process for Family Series and other education needs- including invitations, rsvp cards, program books, insert, posters, etc.  
• Collaborate with Marketing team about all social media posts involving educational events and content 
  
• Organize, gather, and create resources for Family Concerts, Youth Orchestras Concerts, and the Club Orchestra Concert
  
• Other duties as assigned
  

Reporting Relationships: 

• Reports to the Director of Community Engagement  
• Works closely with the Community Engagement & Education team in the collection and distribution of the produced content.
  
   

Knowledge, Skills and Experience Required: 

• Data entry experience
  
• Microsoft Office experience- specifically in spreadsheet applications, word processing and PowerPoint creation. 
• Online survey software experience
  
• Strong attention to detail, organizational skills, and ability to manage multiple projects and deadlines simultaneously
  
• Excellent written and verbal communication skills
  
• Understanding and appreciation of music
  
• Team player
  

Compensation: 
Commensurate with experience.